Fingerprinting

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Fingerprinting at ACES

Please read all of the information before submitting a request:

ACES offers fingerprinting services through Livescan. We do not fingerprint on physical cards using ink. Fingerprints taken through ACES will be digitally sent to the state.

Please note: ACES Fingerprinting Services are only valid in the state of Connecticut. Results may not be shared with other states.

Quick Links

Fingerprinting Schedule

Fingerprinting Payment

What to Bring for Your Fingerprinting Appointment

A valid, unexpired government-issued photo ID (i.e. driver’s license, passport, etc.)
Applicant Tracking Number/Confirmation Page either by email, picture or copy of.
- To receive your applicant tracking number you need to complete a pre-enrollment application through the state. Here is the website: website here. To complete the pre-enrollment process, you will need a service code. You should receive this service code from your employer, or whoever is asking you to get fingerprinted, so please make sure you reach out to them. Once you complete all the blue sections in the pre-enrollment application, an applicant tracking number will be sent to you. ACES need this applicant tracking number to complete your fingerprints.

What is the Cost?

PLEASE NOTE AS OF JANUARY 1, 2026 ACES WILL CHARGE ALL EXTERNAL CUSTOMERS $30 FOR FINGERPRINTING PROCESSING FEES.

The cost varies depending on your certification status and whether you are working for a local Board of Education (BOE) or a Regional Educational Service Center (RESC).
State and FBI fingerprinting fees are paid online during the pre-enrollment process.
ACES charges a fingerprinting processing fee.

Payment

Acceptable forms of payment include debit/credit cards. NO CASH, MONEY ORDERS OR PERSONAL CHECKS ACCEPTED.

Ways to Pay:

Prepay Online: Pay via our website here. On the payment form, please make sure you include your first and last name, your email address and the scheduled appointment date and time.
- If you have prepaid for your appointment, but can no longer make it, please reschedule on our website. Once you reschedule, you do not need to make another processing fee payment.
Payment at time of appointment: If you did not prepay, you can pay by credit/debit card at the time of your appointment.

Refund Policy

Please note that all payments made online to schedule a fingerprinting appointment are non-refundable.
If you decide to cancel or do not attend your appointment, your payment will not be refunded.

Thank you for your understanding.

Appointment Scheduling

Be sure to schedule your fingerprinting appointment on our website. Walk-ins or appointments outside of your scheduled date and time will not be accommodated.

Authorized CT State and Federal Statutes Based on School Types Chart

School Types	CT State Statutes		Federal Statutes
School Types	CGS 10-212 Nurse	CGS 10-221d Employee	NCPA/VCA	NCPA/VCA Volunteer
Local or Regional Boards of Education (BOEs)	x	x	x	x
Public Schools: CT Technical High School System, state and local charter schools, cooperative arrangements among towns pursuant to CGS § 10-158a, or interdistrict magnet schools operated by a public entity.			x	x
Nonpublic Schools: Incorporated and endowed high schools and academies, special education facilities approved by the State Board of Education pursuant to CGS § 10-76d, interdistrict magnet schools operated by a private entity or any other nonpublic school.			x	x

The total cost for fingerprinting must be verified by contacting the appropriate RESC.

Description of Statutory Use And Fees Chart

Please note the new rates, effective 01/01/2025

*As of October 1, 2020 AWA and AWA Volunteer will no longer be accepted. NCPA/VCA and NCPA/VCA Volunteer will now be used*

Statutes	Description	State Fee	Federal Fee	ACES Fee
CT State Statute CGS § 10-212 Nurse	Appointed or contracted school nurses or nurse practitioners	$75.00	$12.00	$25.00
CT State Statute CGS § 10-221d Employee	Individuals who are employed by a local or regional board of education (BOE). This includes substitute teachers and school nurses or nurse practitioners who are hired by the BOE	No Fee	$12.00	$25.00
Federal Statute NCPA/VCA (Federal Statute AWA)	Individuals employed by, under consideration for employment by, or in a paid position in which he/she will work with or around children in the elementary or secondary school or agency; this includes student teachers, interns, nursing students, public assistance employment applicants, and contracted workers who are paid. Individuals who work exclusively with preschool children must be fingerprinted under NCPA/VCA	$75.00	$12.00	$25.00
Federal Statute NCPA/VCA Volunteer (Federal Statute AWA Volunteer)	Individuals in an unpaid position in which he/she will work with or around children in the elementary or secondary school or agency; this includes student teachers, interns, nursing students, public assistance employment applicants, and contracted workers who are NOT paid. Individuals who work exclusively with preschool children must be fingerprinted under NCPA/VCA	$75.00	$10.00	$25.00
Federal Statute NCPA/VCA	Individuals in a paid position that may have unsupervised access to or provide treatment, education, training, instruction, supervision, or recreation to children, the elderly, or the disabled and are not required or cannot be fingerprinted under a state law	$75.00	$12.00	$25.00
Federal Statute NCPA/VCA Volunteer	Individuals in an unpaid position that may have unsupervised access to or provide treatment, education, training, instruction, supervision, or recreation to children, the elderly, or the disabled and are not required or cannot be fingerprinted under a state law	$75.00	$10.00	$25.00

Fingerprints are done at 370 James Street, New Haven, CT.

Contact Us

Key Contact Information

Human Resources:
Larisa Kowaleski

Office Number:
(203) 498-6801

Address:
370 James Street
North Haven, CT 06473

Procedures

All new employees must submit fingerprints for national and state background checks. This is required by law and must be completed within 30 days of being hired. Failure to complete this state mandate within the specified time frame may result in termination.

You may schedule an appointment with ACES to have your fingerprints processed at ACES (view the schedule). Appointments can be made Mondays, 9:30-11:30am, Tuesdays, 2:00-4:00pm and Thursdays, 2:00-4:00pm at 370 James Street, Suite 303, New Haven, CT 06513.
Required items include: your Applicant Tracking Number/Confirmation Page and photo ID, (driver's license or passport)

Guidelines

The safety and welfare of students is of primary importance. ACES requires that all employees, and some categories of volunteers, college students, and interns be fingerprinted and pass a criminal background check as part of their assignment working in schools or programs.

For the safety and security of our students, a complete background check must be completed in accordance with State Statutes within thirty days of hire. This includes everyone involved in, but not limited to, student teaching, interning, coaching or team activities, school committees, before and after school programs, athletic camps, mentors, classroom and office helpers, and other school-based programs.

All volunteers will complete a Volunteer Application and Criminal History Check Form. The level of background checks depends on your volunteer level:

Level One Volunteer - Supervised Volunteer

An individual who voluntarily performs services for ACES for a single event, a consecutive series of days, or several nonconsecutive days for a period of one (1) week or less. Supervised volunteers do not have unsupervised access to ACES students and are not required to submit to a background check.

Guest speakers or presenters, invited by authorized school personnel and with the approval of the building supervisor, shall not have unsupervised access to ACES students and are not subject to this policy.

Level Two Volunteer - Unsupervised Volunteer

Though always under the direction of an ACES supervisor, Unsupervised Volunteers/interns and coaches may have some unsupervised access to students while providing assistance with tutoring, athletic, and classroom duties.

Level Two Volunteers must submit to both the national background check and fingerprinting (This includes café aides, mentors, coaches and college interns).

Note: Reports from background checks are usable within ACES on a need to know basis only, as per federal law. If the report has arrests or convictions that may disqualify a prospective student teacher, intern or volunteer, it will be discussed with the individual by ACES Human Resources only and not shared with anyone else. When cleared, the student teacher, intern or volunteer is approved for any ACES school or program. Approval is continuous from year to year as long as there is not a break longer than three months (including summer breaks) in volunteering.

Information obtained in the process will be kept in strict confidentiality. A criminal record does not necessarily mean that a volunteer will be prevented from serving in the schools.

This information is subject to change without notice.

Privacy Information

Agency Privacy Requirements for Noncriminal Justice Applicants

Officials must provide to the applicant written notice [1] that his/her fingerprints will be used to check the criminal history records of the FBI.
Officials using the FBI criminal history record (if one exists) to make a determination of the applicant’s suitability for the job, license, or other benefit must provide the applicant the opportunity to complete or challenge the accuracy of the information in the record.
Officials must advise the applicant that procedures for obtaining a change, correction, or updating of an FBI criminal history record are set forth at Title 28, Code of Federal Regulations (CFR), Section 16.34.
Officials should not deny the job, license, or other benefit based on information in the criminal history record until the applicant has been afforded a reasonable time to correct or complete the record or has declined to do so.
Officials must use the criminal history record solely for the purpose requested and cannot disseminate the record outside the receiving department, related agency, or other authorized entity. [2]

[1] Written notification includes electronic notification, but excludes oral notification.
[2] See 5 U.S.C. 552a(b); 28 U.S.C. 534(b); 42 U.S.C. 14616, Article IV(c); 28 CFR 20.21(c), 20.33(d), 50.12(b) and 906.2(d).