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  • Minutes - December 7, 2017

    12/8/2017


    ACES Insurance Collaborative

    Meeting Minutes

    December 7th, 2017

    Attendance - Directors present: Lisa Jones, Ansonia Board; Tim Howes, ACES; Tina Tanguay, North Haven Board; Tom Danehy, ACES. Also present were Sonia Kaminsky and Mike Cavallo from Brown and Brown, and Deborah Carson from ACES.

    1. Minutes: Motion was made by Tim Howes, seconded by Tina Tanguay to approve the minutes of the November 1, 2017 meeting. The motion passed unanimously.

    2. Claims Information: Mike Cavallo presented a spreadsheet for each entity, showing data from July through October. ACES was running slightly under budget. North Haven was also running under budget and therefore building a reserve. Ansonia was running under budget and building a reserve, however the budgeted number of lives is significantly higher than actual lives. ACES has been invoicing Ansonia for premium equivalents based on actual lives. Sonia Kaminsky suggested billing based on budgeted lives to better enable Ansonia to build a reserve. It was discussed and agreed that ACES would use this method beginning in January, and retroactively bill for the difference from July through December 2017 since those invoices already went out.

    3. Monthly Billing: Carson stated that monthly billing was up-to-date. A change in the billing method for Ansonia was discussed within Claims Information, above.

    4. Marketing – New Members: Kaminsky stated that she had a productive meeting with Seymour but had not received a response from them lately. Cavallo added that Monroe was agreeable to submitting data for a quote, and that Hamden and East Haven may be interested in submitting after they receive their annual renewal figures if they are not favorable.

    5. Renewal: Cavallo showed a new iteration of the renewal projection using 16 months of data, which resulted in a 10% - 17% trending increase across ACES, Ansonia and North Haven for the 2018-2019 plan year. The 12 month iteration showed a 7.5% - 12% increase. Both are still preliminary and will be more accurate as it gets closer. Cavallo added that an ideal cut-off date for evaluation and projection of new groups would be March 1st, so that a decision could be made by April 1st, and then there would be a 90 day window for conversion.

    6. Meeting Schedule: Next meeting will be Friday, January 26th at noon.

    7. Adjournment: Motion to adjourn was made by Tom Danehy, seconded by Tim Howes. Meeting adjourned at 1:20 PM.

  • Minutes - November 1, 2017

    11/1/2017


    ACES Insurance Collaborative

    Meeting Minutes

    November 1, 2017

    Attendance - Directors present: Lisa Jones, Ansonia Board; Tim Howes, ACES; Tina Tanguay, North Haven Board; Ed Swinkowski, Town of North Haven; Tom Danehy, ACES. Also present were Matthew Bowker from Anthem, Sonia Kaminsky and Mike Cavallo from Brown and Brown, and Deborah Carson from ACES.

    Minutes: Motion was made by Tina Tanguay, seconded by Tim Howes to approve the minutes of the September 22, 2017 meeting. The motion passed unanimously.
    Claims Information: Mike Cavallo presented a chart for each entity as well as the Collaborative, displaying performance for July through September. Cavallo reviewed the performance of each entity and discussed the trends and calculation of renewal projections.

    1. Monthly Billing: Carson gave a status update on outstanding invoices for the Town of North Haven and the North Haven BOE, and stated that Ansonia had paid for July and August, as well as estimated bills for September and October. There was a review of the $7.00 administrative fee per contract count per the Collaborative Agreement. Sonia Kaminsky suggested that going forward, new members should be required to have claims withdrawn from the collaborative ASO bank account rather than their own account to improve tracking.
    2. Marketing – New Members: Kaminsky stated that she would have a meeting with Seymour on November 14. Cavallo presented a chart showing that Monroe, Naugatuck, Waterbury, East Haven and Hamden are other possibilities, along with Meriden upon their next renewal.
    3. Renewal: Discussed within Claims Information. Further iterations to follow as more data is collected.
    4. Meeting Schedule: Next meeting will be Thursday, December 7th at noon.
    5. Adjournment: Motion to adjourn was made by Lisa Jones, seconded by Tim Howes. Meeting adjourned at 12:57 PM.
  • Minutes - September 22, 2017

    09/22/2017


    ACES Insurance Collaborative

    Meeting Minutes

    September 22, 2017

     

    Attendance - Directors present: Lisa Jones, Ansonia Board; Tim Howes, ACES; Tina Tanguay, North Haven Board; Tom Danehy, ACES.  Also present were Matthew Bowker from Anthem, Sonia Kaminsky and Mike Cavallo from Brown and Brown, and Deborah Carson from ACES.

    1. Minutes: Motion was made by Tim Howes, seconded by Lisa Jones to approve the minutes of the June 2, 2017 meeting.  The motion passed unanimously.
    1. Review of Proposed Bylaws and Possible Action to Approve: Motion was made by Tim Howes, seconded by Lisa Jones to approve proposed bylaws.  The motion passed.
    1. Claims Information: Sonia Kaminsky and Mike Cavallo provided a chart for each entity, displaying performance for July and August.
    1. Monthly Billing: ACES has billed each entity for the month of July thus far. To make up for timing differences, ACES will bill Ansonia for August through October on the next bill.  Matt Bowker stated that Anthem will transition to a new billing system in July 2018.
    1. Marketing: Sonia Kaminsky and Mike Cavallo discussed prospects such as Hamden, Meriden, Waterbury, North Branford, Woodbridge, Naugatuck, East Haven and Monroe.  Tim Howes suggested a presentation for SCASA and several of the towns.  Sonia Kaminsky suggested talking with Evelyn Rossetti-Ryan about more press. Both agreed a “Sales Action Plan” meeting should take place.
    1. Renewal Timeline: Sonia Kaminsky will provide a first draft in November, with iterations to follow.
    1. Meeting Schedule: Next meeting will be Wednesday, November 1st at noon.
    1. Adjournment: Motion to adjourn was made by Lisa Jones, seconded by Tim Howes.  Meeting adjourned at 1:03 PM.
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